KeyView 24.1

# Extract Metadata

When a file format supports metadata, KeyView can extract and process that information. Metadata includes document information fields such as title, author, creation date, and file size. Depending on the file's format, metadata is referred to in a number of ways: for example, "summary information," "OLE summary information," "file information," and "document properties."

The metadata in mail formats (MSG and EML) and mail stores (PST, NSF, and MBX) is extracted differently than other formats. For information on extracting metadata from these formats, see Use the Metadata API.

NOTE: KeyView can extract metadata from a document only if metadata is defined in the document, and if the document reader can extract metadata for the file format. The section Document Readers lists the file formats for which metadata can be extracted. KeyView does not generate metadata automatically from the document contents.

## Extract Metadata by Using the API

You can extract the metadata at the API level. The API extracts all valid metadata fields that exist in the file.

To extract metadata using the Java API

1. Set the input source using the `setInputSource` method.

2. Call the `getSummaryInfo()` method of the `Export` object to retrieve an object of the `SummaryInfo` class.

3. Use the methods of the `SummaryInfo` object to retrieve the metadata information.

   The `XmlTest` sample program demonstrates how to extract metadata through the Java API. See XmlTest.

### Example

    SummaryInfo[] sinfo = objXmlExport.getSummaryInfo();

    if(sinfo != null)
    {
      System.out.println("\nSummary info has been extracted.");
      fos_sum = new FileOutputStream(summaryOutFile);
      DataOutputStream dos_sum = new DataOutputStream(fos_sum);

      for(int i=0; i<sinfo.length; i++)
      {
        if(sinfo[i].getElementName() != null)
        {
          dos_sum.writeBytes("Element name: " + sinfo[i].getElementName() + "\n");
          dos_sum.writeBytes("Element type: " + sinfo[i].getSumInfoType() + "\n");

          if(sinfo[i].getIsValid() == true)
          {

            if(sinfo[i].isDateTimeType())
            {
               dos_sum.writeBytes("Date/time: ");
               dos_sum.writeBytes(sinfo[i].getDateTime())
            }
            else
            {
               byte[] data = sinfo[i].getData();

              if(data != null)
              {
                 dos_sum.writeBytes("Element data: ");
                 dos_sum.write(data);
              }
            }
          }
          dos_sum.writeBytes("\n\n");
        }
      }
      dos_sum.close();
      fos_sum.close();
    }
    sinfo = null;

The `SummaryInfo` class stores the metadata extraction results. After calling the `XmlExport.getSummaryInfo()` method, call the get methods provided by each instance of this class to extract metadata.

The following describes each get method:

`getElementName()` | This method gets the name of the metadata element.
`getSumInfoType()` | This method specifies the data type of the metadata element. The possible types are: `KV_String` `KV_Int4` `KV_DateTime` `KV_ClipBoard` `KV_Bool` `KV_Unicode` `KV_IEEE8` `KV_Other` If type is `KV_Bool`, data contains either `TRUE` or `FALSE`. `KV_DateTime` and `KV_IEEE8` point to an 8-byte value.
`getIsValid()` | This method specifies whether the data value is present in the document. `TRUE` specifies that the value is valid. For example, if the "Title" element was not populated in the document, `getIsValid` would return `FALSE`.
`isDateTimeType()` | This method determines whether the metadata element is of date/time type.
`getDateTime()` | This method gets the date and time in the form of a string. If the metadata element is of date/time type, call this method to get the date and time in the form of a string, for example "Wed Jun 30 21:49:08 1993" or "135 Minutes".
`getData()` | This method gets the content of the element. If the metadata field is a date and time, the type is a 64-bit value representing the number of 100-nanosecond intervals since January 1, 1601. You can also use the `isDateTimeType()` method to determine whether a metadata element is of date/time type, and then use the `getDateTime()` method to obtain the date/time in the form of a string.

## Extract Metadata by Using a Template File

When using a template file, KeyView recognizes two types of metadata: standard and non-standard. Standard metadata includes fields, such as Title, Author, and Subject. The standard fields are enumerated from 1 to 41 in `KVSumType` in the header file `kvtypes.h`. Non-standard metadata includes any field not listed from 1 to 41 in `KVSumType`, such as user-defined fields (for example, custom property fields in Microsoft Word documents), or fields that are unique to a particular file type (for example, "Artist" or "Genre" fields in MP3 files). Enumerated types 42 and greater are reserved for non-standard metadata.

To extract metadata by using a template file

1. Insert metadata tokens in a member of the `KVXMLTemplate` structure in the template file. This defines the point at which the metadata appears in the XML output.

2. If you are using the `$USERSUMMARY` or `$SUMMARY` token, define the `szUserSummary` member of the `KVXMLTemplate` structure in the template file. This determines the markup and tokens generated when these metadata tokens are processed.

3. In your application, read the template file and write the data to the `KVXMLTemplate` structure.

The following metadata tokens can be used in the template files:

Token | Description
--- | ---
`$SUMMARYNN` | Inserts the data from a specified metadata field. `NN` is a number from 00 through 42 enumerated in `KVSumType` in `kvtypes.h`.
`$SUMMARY` | Inserts the data from valid metadata fields in the range of 0 to 33 using the markup provided in `pszUserSummary`.
`$USERSUMMARY` | Inserts the data from every valid non-standard metadata field using the markup provided in `pszUserSummary`.
`$CONTENT` | Inserts the content of the metadata field specified by the `$NAME` token.
`$NAME` | Inserts the name of a the metadata field, such as "Title," "Author," or "Subject."

### Examples

#### $SUMMARYNN

The following markup displays the contents of the "Title" field at the top of the main XML file:

    szMainTop=$SUMMARY01

In `KVSumType`, `01` is the enumerated value for the "Title" metadata field.

#### $SUMMARY

The following markup extracts all standard fields, and includes them in the first heading level 1 XML block:

    szFirstH1Start=$SUMMARY
    szUserSummary=<MetaData name="$NAME" content="$CONTENT" />

This example extracts the field name (`$NAME`) and field content (`$CONTENT`) for standard metadata and includes it at the beginning of the first heading level 1 XML block.

The generated XML might look like this:

    <MetaData name="CodePage" content="1252" \>
    <MetaData name="Title" content="My design document" \>
    <MetaData name="Subject" content="design specifications" \>
    <MetaData name="Author" content="John Doe" \>
    <MetaData name="Keywords" content="" \>
    <MetaData name="Comments" content="" \>
    <MetaData name="Template" content="Normal.dot" \>
    <MetaData name="LastAuthor" content="lchapman" \>
    <MetaData name="RevNumber" content="6" \>
    <MetaData name="EditTime" content="01/01/1601, 0:08" \>
    <MetaData name="LastPrinted" content="14/01/2002, 14:06" \>
    <MetaData name="Create_DTM" content="27/08/2003, 10:31" \>
    <MetaData name="LastSave_DTM" content="29/08/2003, 14:07" \>
    <MetaData name="PageCount" content="1" \>
    <MetaData name="WordCount" content="4062" \>
    <MetaData name="CharCount" content="23159" \>
    <MetaData name="AppName" content="Microsoft Word 9.0" \>
    <MetaData name="Security" content="0" \>
    <MetaData name="Category" content="software" \>
    <MetaData name="LineCount" content="192" \>
    <MetaData name="ParCount" content="46" \>
    <MetaData name="ScaleCrop" content="FALSE" \>
    <MetaData name="Manager" content="" \>
    <MetaData name="Company" content="Autonomy" \>
    <MetaData name="LinksDirty" content="FALSE" \>

#### $USERSUMMARY

The following markup extracts non-standard fields, and includes them at the bottom of the main XML file:

    szMainBottom=$USERSUMMARY
    szUserSummary=<MetaData name="$NAME" content="$CONTENT" />

This example extracts the field name (`$NAME`) and field content (`$CONTENT`) for non-standard metadata from a document, and includes it at the bottom of the main XML file.

The generated XML might look like this:

    <MetaData name="Telephone number" content="444-111-2222"
    <MetaData name="Recorded date" content="07/03/2003, 23:00"
    <MetaData name="Source" content="TRUE"
    <MetaData name="my property" content="reserved"

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Version 24.1 | Last updated December 2023

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Product: IDOL KeyView 24.1

Topic Title: Extract Metadata